UNs Proposed Structural Changes Laid Out in a Strictly Confidential Internal Document

7 hours ago 3

by Thalif Deen (united nations)
Tuesday, May 13, 2025
Inter Press Service

UNITED NATIONS, May 13 (IPS) - A six-page internal document, marked “STRICTLY CONFIDENTIAL” on every single page – indicating restricted access to protect sensitive information-- is one of the most comprehensive “compilation of non-attributable suggestions by the UN80 Task Force” on the proposed restructuring of the world body.

The memo says “the progressive proliferation of UN agencies, funds, and programs has led to a fragmented development system, with overlapping mandates, inefficient use of resources, and inconsistent delivery of services”.

Excerpts from the document.

• Outdated working methods leading to inefficiencies while intergovernmental meetings are not making use of modern tools and technologies.

• Overlapping agendas – such as between ECOSOC and its functional commissions and expert bodies, and those of the General Assembly and its Second and Third Committees – leading to duplication of efforts.

• Geopolitical shifts and substantial reductions in foreign aid budgets challenging the legitimacy and effectiveness of the Organization and

• the continued inflation of Under-Secretaries-General (USG), Assistant Secretaries-General (ASG) and Directors (D) positions.

“It is difficult to understand why the long overdue structural and programmatic reforms of the UN system need to be timed with the organization’s 80th anniversary. Expectedly, such anniversary-rationaled and liquidity-crunch-panic-driven, window-dressing reform agenda would face major challenges before it takes off.”

Since it was launched at the beginning of last March, the UN80 initiative has not been discussed with the UN Member States who would decide its fate or civil society, or most importantly, , its staff the backbone of the organization, and its staff members who are expected to be most directly affected in a major way, said Ambassador Chowdhury, who was also the Chairman of the UN General Assembly’s Administrative and Budgetary Committee (1997-1998)

“These so-called structural reforms have been on the agenda of at least for the last four Secretaries-General but without having much significant impact, except acronym-changing, mandate-creeping and structure-tweaking”.

The internal confidential memo has identified systemic dysfunctions, namely, mandate overlap, bureaucratic sprawl, slow decision-making, and a disconnect between headquarters and field realities.

The multiplication of senior posts and competition among entities have undermined collaboration and confused partners on the ground, he said.

“I believe the UN is resilient enough to overcome the multiple crises it has been facing for years. The SG needs to show determination and solidarity with the staff under his leadership without succumbing to the undue pressures.”

DOGE-UN like efforts needs to be dodged effectively by the leadership of the UN. It is not a make-or-break situation. The SG needs to speak openly and publicly with the staff as a part of the initiative to wither the storm, said Ambassador Chowdhury.

As a senior UN official conversant with the issues said recently “Restructuring and merging UN entities are not a panacea for the UN’s problems. They should be embarked upon only if they lead to a more effective and efficient organization.”

“I agree fully with him and emphasize that the UN should take this challenge as an opportunity to change”, he declared.

Samir Sanbar, a former Assistant Secretary-General and head of the UN’s one-time Department of Public Information (DPI) told IPS: "Reform and Restructuring" were terms habitually and conveniently used to erode international civil service and undercut relevant potential initiatives by the Secretary-General whose vague role in the Charter allows for varied interpretations by different Secretaries General.

The "big five" permanent members (P5) may disagree in politics yet discreetly agree to influence basic decisions inside the Secretariat. The United Nations clearly needs the big powers to survive yet it needs the developing countries to succeed, he argued.

Meanwhile, the document also refers to Systemic solutions:

• Advance a more streamlined, impactful, and fiscally responsible organization by building on three core principles: integration to foster greater mandate coherence, consolidation to improve functional efficiency, and coordination to enhance overall effectiveness.

• Move towards a more integrated and collaborative model whose footprint reflects fiscal responsibility.

• Rationalize programmes/entities implementing similar mandates to eliminate redundancy and ensure a strategic reduction of the UN’s presence in high-cost locations to ensure long-term financial sustainability.

• Position reforms as proactive measures to enhance UN agility and responsiveness that extends beyond measures for cost-cutting or austerity.

• Ensure a system-wide commitment to delivering the UN’s mandate in ways that are principled, forward-looking, innovative and effective.

• Increase scale for greater impact.

• Reduce number of high-level posts (D1 and above)

Peace & Security

Merge multiple entities into a single Peace and Security entity.

-- Establish a UN Peace & Security Department managing political, peace & peacebuilding engagement globally, including DPPA, DOS, DPO, ODA, UNODC, OCT, OSAA.

-- Establish a single Department of Political Affairs and Peace Operations by merging DPPA and DPO, headed by a single USG. Consolidate substantive/technical support functions for peace in one structural location.

-- Comprehensive restructuring of DPO and DPPA, further consolidating their regional divisions and policy divisions to eliminate redundancies, improve coordination, and enhance the relevance of policies.

--Consider moving Peace and Security resources closer to the field.

-- Consider a regional approach and decentralisation policy for Secretariat entities. Send the regional and policy offices for DPA, DPKO, OCHA to their respective regions to be nearer the areas they cover, just like the Agencies, Funds and Programmes have done. The USG, ASG with respective front offices, as well as offices that directly support the GA, various committees and the Security Council, should remain in New York.

-- Consider strategic relocation of peace and security personnel closer to field missions to improve responsiveness and effectiveness.

-- Decentralize a significant percentage of political, peace & peacebuilding resources to regional levels and UNCTs.

-- Consolidate Special Envoy and Special Advisor mandates to eliminate overlaps, such as UNOCA overlapping mandate with MINUSCA and MONUSCO; and, the SRSG for Horn of Africa and SRSG for the Great Lakes’ overlapping mandates with the countries they cover. Consider a possible merger of UNOAU and the Great Lakes Office.

--Establish a single Office for Counter-Terrorism, by merging OCT and UNODC’s counterterrorism related policy functions or a broader merger of the two entities.

-- Establish a single Office for Disarmament Affairs with USG/High Representative for Disarmament relocating and also serving as Director-General of UNOG. Integrate ODA’s regional programmatic capacities into UN’s regional hubs or broader regional UN presences.

--Strengthen coordination between UNIDIR and OPCW. Consider merging UNIDIR with UNITAR and further consolidate with other research & training institutes.

Humanitarian Affairs

Merge multiple entities into a single humanitarian entity.

-- Create a streamlined “UN Humanitarian Response and Protection Organization”, by integrating OCHA, UNHCR and IOM, leveraging WFP’s expertise for material assistance procurement, distribution and logistics.

-- Establish a UN Humanitarian Operations Department managing UN-wide humanitarian preparedness and response, including OCHA, WFP, UNRWA and a UN Refugee & Migration Agency (merging UNHCR and IOM). Consider whether UNDP Crisis Bureau should be consolidated into Department.

-- Merge operational responsibilities and capabilities of major operational agencies (WFP, UNHCR, UNICEF, WHO) in humanitarian and conflict affected contexts.

--Merge Rome-based agencies’ operational capacity.

--Align programmes for overlapping agencies: UNHCR and IOM; WFP and FAO; etc.

--Consider whether OCHA should remain in New York or move to ensure field operations are much more localized with implementing partners.

Sustainable Development

--Consolidate and reduce the number of UN development system entities.

-- Establish a UN Sustainable Development Department that consolidates relevant entities to ensure cohesive and integrated support for the 2030 Agenda and the SDGs, including: (Secretariat entities) DCO, DESA, UNDRR, UN-OHRLLS and (other entities) UNDP, UNCDF, UNV, UNRISD, FAO, IFAD, UN-Habitat, WHO, UN-Women, UNESCO, UNICEF, UNEP, WB, IMF, WTO, UNOPS, UNICEF, UNIDO, UNESCO.

-- Migrate financially non-viable entities. For example, UNAIDS, under severe financial pressure and with a sunset clause of 2030, could transition into another, larger entity such as WHO or UNDP.

-- Merge UNDP and UNOPS, creating a single entity to seamlessly integrate strategic planning with project implementation. Integrate the International Computing Centre (ICC) to provide efficient and tailored IT support.

--Integrate UNFCCC into UNEP to create a stronger global environment authority and consolidating the administrative functions under UNON’s existing support structure for UNEP. Consider whether COP in current form should be discontinued.

-- Strategic integration of UNAIDS into WHO, creating a more unified and efficient global health authority. o Merge UN WOMEN and UNFPA to create a powerful new entity focused on advancing gender equality and reproductive health and rights.

--Align select UNICEF programmes with this new entity, especially those focused on adolescent girls’ well-being and gender-based violence prevention and response. o Center the structural reform proposals around our four basic pillars, each with a geographic focus (Nairobi/ Africa should be the center of development agencies, including UNDP/ UNICEF/ UNFPA).

Strengthen coordination among development entities, including:

-- Enhance coordination between the UNEP and UN-Habitat to promote sustainable urban development.

-- Enhance coordination between UNCTAD and ITC to effectively integrate policy expertise with capacity-building, resulting in more impactful programmes.

--Reorganizing UNDP’s Regional Bureaux around countries’ shared development challenges rather than traditional geographic regions would improve programme relevance, resource allocation, and partnerships with multilateral banks.

-- Consolidate Functional Commissions under ECOSOC; rotate Functional Commission meetings to be held among Regional Commissions or hold them in Nairobi; consider replacing annual with biennial sessions.

Human Rights

--Merge multiple entities into a single human rights entity.

-- Establish a unified “Office for the Protection of Vulnerable Populations” by consolidating offices dealing with protection issues affecting vulnerable populations (CAAC, SVC, VAC, SEA) within OHCHR.

-- Consolidate the specialized protection mandates and offices in OHCHR, with each area headed at Director level, reporting to ASG/OHCHR.

-- Establish a UN Human Rights Department led by High Commissioner for Human Rights, coordinating human rights promotion and protection across the UN system, including servicing the UN human rights mechanisms and integrating human rights into sustainable development, peace & security and humanitarian engagement.

--Merge protection mandates (CAAC, SVC, VAC, Genocide Prevention & Responsibility to Protect into the Department. Reduce senior posts by replacing existing 4 USGs + 1 ASG with 1 ASG + 1 D2 + 2 D1s, thereby lowering costs, and redistribute existing resources from respective offices across the Department – prioritizing use of RB resources to fulfill existing mandates

Resident Coordinators system

--Streamline coordination arrangements at country, regional and global levels by transitioning current coordination arrangements, including fixed RCs, RCOs with rigidly defined staff capacities and a large DCO headquarters and regional presence into a smaller and more focused support structure.

--Explore rotational leadership among UN Country Team heads to maintain UN coherence without fixed infrastructure, supported by an agile and lean DCO that would support the UNSDG as its Secretariat. Only in cases of humanitarian emergencies, dedicated RC/HCs would be necessary to deploy, given the complexity of these settings.

--Boost coordination/leadership role of RC/HC, including clearer oversight of agencies in country and a prioritised country strategy. • Strengthen coordination between the UN Resident Coordinator System and the Regional Economic Commissions to foster integrated regional development strategies, improve data sharing and enhance policy advocacy.

--Consider a strategic reduction of the Resident Coordinator System’s presence in countries to optimize resource allocation and promote greater national ownership of development initiatives.

--Consider a fundamental re-orientation of the UN system’s country-level engagement, including by folding in peace and political missions and ensuring that RCs can utilize pooled funds to reconfigure and tailor engagement based on changes on the ground.

Cross-cutting proposals Structural

--Establish an Executive Secretariat supporting the Secretary-General’s leadership and coordination of the UN system by managing all corporate services, including: administration, management, communications, human resources, policy, strategic planning, secretariat support to Charter-based organs. The Executive Secretariat would include EOSG, DGACM, DGC, DMSPC, OLA, DSS, OIOS, Ethics Office, Ombuds, Administration of Justice, UNON, UNOV, UNOP & UNOG.

--Establish a unified ‘Normative Policy Hub’, which could consolidate several functions: o Elements of OHRLLS focused on development advocacy, into other entities’ global policy functions.

-- Other small Secretariat offices with thematic mandates on human rights, civic space, migration policy, and innovation, where mandate complementarity exists.

--Streamline/merge thematic Special Envoy offices, including the Office of the Special Envoy for Africa and the Office of the SRSG to the African Union; the Office of the Tech Envoy; Offices of Special Envoys / Advisers with narrow or duplicated mandates, e.g. Indigenous Issues, Small Island States.

--Conduct cost-benefit analyses for merging entities serving similar sectors or audiences (e.g., digital, youth-focused initiatives); consider integrating them into unified units with shared resources.

Other proposals

--Revisit the frequency of intergovernmental meetings; streamline reporting processes; explore alternative information-sharing tools and formats such as policy briefs or dashboards like SDG tools instead of written annual reports by the Secretary-General; digitize processes using real-time platforms and data tools, to better support hybrid and virtual meetings.

--Before creating new offices, make all efforts to delegate functions to existing structures.

--Avoid creating new coordination mechanisms (especially multi-layer coordination) and strengthen existing coordination mechanisms.

--More coherent approach to future: climate change/AI/cyber/big tech/data: consolidate various units into centralized capacity under a USG for the future.

IPS UN Bureau Report

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